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Top 10 Trade Show Display Rentals for 2023: An Honest Review

Trade Show Display Rentals


Navigating trade show display rentals can be daunting. With costs, budgeting, booth setup, and product display considerations in play, the process can feel overwhelming for any small business owner. Renting a trade show display can save you from high upfront costs, maintenance headaches, and storage issues.

Quick Insights:
Cost-effective: Renting save money since there is no need to buy.
Hassle-free: No maintenance or storage worries.
Flexible designs: Experiment with various booth setups for different shows.
Eco-friendly: Reuse and recycle exhibit materials.

From understanding your trade show goals to maximizing your budget with smart booth setups, our in-depth review will guide you through the top rental options available this year. Whether you’re promoting a new product or building brand visibility, we’ve got you covered.

Top Rental Options For Trade Shows To Maximize Budget, Stress-Free Setup, And Engaging Product Displays - Trade Show Display Rentals Infographic Infographic-Line-3-Steps

Understanding Trade Show Display Rentals

When it comes to trade show display rentals, understanding the various elements that impact cost, design, and customization can help you make informed decisions. Let’s break down these components to simplify the process.

Cost Factors

Trade show display rentals offer a budget-friendly alternative to purchasing. The costs can vary based on several factors:

  • Size and Complexity: Larger and more intricate designs will naturally cost more. For example, a simple 10×10 booth will be cheaper than a double-deck exhibit.
  • Customization: Custom-built elements tailored to your brand will add to the expense. However, they create a unique and engaging experience for attendees.
  • Duration: Longer rental periods can increase costs. Most companies offer flat rates for extended rentals, such as 30% more for 36 to 45 days.
  • Additional Services: Setup, breakdown, and shipping can also affect the overall cost. OneStop Northwest offers hassle-free maintenance and storage options.

Space Rental

Securing the right space is crucial. The space you rent at the trade show will influence your booth’s design and layout. Consider the following:

  • Booth Size: Common sizes include 10×10, 10×20, and larger island exhibits. Your choice will depend on your goals and budget.
  • Location: Prime spots near entry points or high-traffic areas can be more expensive but offer better visibility.
  • Layout: Ensure your booth layout maximizes the rented space. Open areas can encourage interaction, while private meeting spaces should be justified by pre-scheduled meetings.

Booth Design

Booth design is about creating an engaging and memorable experience. Here’s what to focus on:

  • Graphics: High-quality, vibrant graphics can make your booth stand out. Silicone Edge Fabric Graphics are popular for their elegant curves and vibrant colors.
  • Interactive Elements: Incorporate monitors, touch screens, or iPad kiosks to engage visitors. Monitor options in various sizes can display dynamic content to attract attention.
  • Functionality: Custom laminated counters, workstations, and charging stations with RGB lights add both utility and aesthetic appeal.


The construction of your booth should be both durable and easy to assemble:

  • Materials: Use lightweight yet sturdy materials. Portable displays with tension fabric structures are easy to set up without tools.
  • Ease of Setup: Look for booths that are easy to assemble and disassemble. This reduces labor costs and setup time.
  • Storage: Features like full-size locking doors for storage can keep your booth organized and secure.

Customization Options

Customization allows you to tailor your booth to your brand and objectives:

  • Branding: Personalized design services can help create a booth that aligns with your branding. This can include custom graphics, colors, and logos.
  • Scalability: Modular designs allow you to scale up or down based on the event size. Contemporary designs in 10, 20, and 30 ft. options offer flexibility.
  • Accessories: Enhance your booth with accessories like counters, monitor stands, and charging stations. These additions can improve functionality and engagement.

Top 10 Trade Show Display Rentals for 2023

Silicone Edge Fabric Graphics

Silicone Edge Fabric Graphics (SEFG) are a game-changer for trade show displays. These graphics are known for their elegant curves and vibrant graphics that can make any booth stand out. The fabric is stretched over a frame, giving a seamless and sleek look. This technology allows for quick and easy installation, making it perfect for exhibitors who want to make a big impression without a lot of hassle.

Silicone Edge Fabric Graphics - Trade Show Display Rentals

Monitor Options in Various Sizes

Monitors are essential for engagement and interactivity at trade shows. Whether you’re displaying a product demo or looping a promotional video, having the right size monitor can make a huge difference. Options range from compact 21.5″ screens to large 43″ touchscreens, ensuring you have the perfect display for your content and space.

Monitor Options - Trade Show Display Rentals

Personalized Design Services

Customization is key to standing out at a trade show. Personalized design services allow you to tailor every aspect of your booth to reflect your brand. From custom graphics to unique layouts, these services ensure that your booth is not just another display but a true representation of your brand’s identity. This level of branding can make a lasting impression on attendees.

Personalized Design Services - Trade Show Display Rentals

Custom Laminated Counters and Workstations

Functionality and aesthetics come together in custom laminated counters and workstations. These pieces not only provide a place for staff to interact with visitors but also offer ample storage and display space. Laminated finishes can be customized to match your brand colors, adding a professional touch to your booth.

Custom Laminated Counters And Workstations - Trade Show Display Rentals

Full-Size Locking Doors for Storage

When you’re at a trade show, security and convenience are paramount. Full-size locking doors provide a secure place to store personal items, backstock, or sensitive materials. This ensures that everything you need is on hand but out of sight, keeping your booth looking clean and organized.

Full-Size Locking Doors - Trade Show Display Rentals

iPad Kiosks

iPad kiosks bring technology integration and interactivity to your booth. These kiosks can be used for product demos, lead capture, or even as interactive catalogs. Their sleek design and user-friendly interface make them a hit with attendees, providing a modern touch to your display.

Ipad Kiosks - Trade Show Display Rentals

Charging Stations with RGB Accent Lights

Charging stations are a utility that can draw visitors to your booth. Equipped with RGB accent lights, these stations not only provide a practical service but also enhance brand visibility. Attendees can charge their devices while interacting with your brand, creating a win-win situation.

Charging Stations With Rgb Accent Lights - Trade Show Display Rentals

Easily Customized Island Exhibits

Island exhibits offer unparalleled space utilization and brand presence. These larger setups can be customized to fit your specific needs, whether you want multiple interaction points or a central display area. The flexibility of island exhibits makes them ideal for making a big impact.

Easily Customized Island Exhibits - Trade Show Display Rentals

Contemporary 10, 20, and 30 ft. Designs

Scalability is crucial for adapting to different event sizes. Contemporary designs in 10, 20, and 30 ft. options provide the flexibility to scale up or down based on your needs. These designs are visually impactful and can be customized to fit your brand’s aesthetic, ensuring you make a strong impression.

Contemporary Designs - Trade Show Display Rentals

Accessory Options

Accessories like counters, monitor stands, and charging stations enhance the functionality and engagement of your booth. These additions can make your booth more user-friendly and interactive, helping you attract and retain visitor interest.

Accessory Options - Trade Show Display Rentals

Why Rent vs. Buy?

When planning for a trade show, one critical decision is whether to rent or buy your display. Here are the key reasons why renting might be the better option:

Budget Stretching

Renting a trade show display is often more cost-effective than buying one outright. For businesses with tight budgets, renting allows you to allocate funds to other essential areas, like marketing or product development.

Renting also helps avoid the high upfront costs of purchasing a display. Instead, you can spread out expenses over multiple events, making it easier to manage your budget.

Exhibit Flexibility

One of the biggest advantages of renting is the flexibility it offers. If your exhibit needs change from show to show, renting allows you to quickly adapt.

For instance, you can test different booth sizes and designs without committing to a permanent setup. This is especially useful if you’re attending a new show and aren’t sure what will work best.

Storage and Maintenance

Owning a trade show display comes with ongoing costs like storage and maintenance. These can add up quickly, especially if you attend multiple shows each year.

Renting eliminates these issues. You don’t have to worry about finding storage space or dealing with wear and tear on your display. Plus, OneStop Northwest includes setup and dismantling, saving you time and hassle.

The Right Partner

Choosing the right rental partner is crucial. A reliable provider will offer customized solutions and full service, from design to setup. This ensures your booth meets your needs and stands out on the show floor.

By renting your trade show display, you can stretch your budget, enjoy greater flexibility, and avoid the headaches of storage and maintenance. This approach allows you to focus on what really matters: making a strong impression at your next trade show.

Frequently Asked Questions about Trade Show Display Rentals

How Much Does It Cost to Display at a Trade Show?

The cost of displaying at a trade show can vary widely based on several factors. Here’s a breakdown to give you an idea:

  • Exhibit Space: Typically, 10% of your overall budget. Prices can start as low as $500 for a small 5×10 booth in smaller markets like Alaska or Oregon. In larger markets, like Seattle, the same size booth might cost around $1,000.
  • Staffing and Travel: Around 25% of your budget. This includes flights, hotels, and meals for your team.
  • Exhibit Design: This can take up 40% of your budget. Renting a trade show display can significantly reduce these costs compared to buying new.
  • Show Services and Premiums: About 25% of your budget. This includes electrical, Internet, rigging, material handling, and lead retrieval services.

Planning ahead can save you money on many of these expenses. For example, pre-purchasing services and booking travel early can lead to discounts.

How Do You Get a Booth at a Trade Show?

Securing a booth at a trade show involves several steps:

  1. Research Shows: Identify trade shows that align with your industry and target audience. Look for those that offer the best ROI.

  2. Register Early: Booth spaces can fill up quickly. Registering early not only secures your spot but can also lead to early-bird discounts.

  3. Choose Booth Size and Location: Determine the size of the booth you need based on your display and budget. Prime locations usually cost more but can attract more traffic.

  4. Design Your Booth: Work with a company like OneStop Northwest to design a booth that meets your needs. They offer customized trade show display rentals that can help you stand out.

  5. Arrange Logistics: Plan for shipping, setup, and teardown. Ensure you follow all guidelines provided by the trade show organizers.

How Do You Display Products at a Trade Show?

Displaying products effectively at a trade show is crucial for attracting and engaging attendees. Here are some tips:

  • Use Digital Displays: Incorporate digital elements like a 43″ Touch Screen Digital Poster or 21.5″ Digital Charging Station to showcase product videos and interactive content. These can draw people in and provide detailed information.

  • Create Engaging Booth Designs: Utilize custom laminated counters and workstations to create functional and aesthetically pleasing spaces. These can serve as demonstration areas or information hubs.

  • Highlight Key Products: Use silicone edge fabric graphics for elegant and vibrant displays that catch the eye. Place your key products at eye level and ensure they are well-lit.

  • Incorporate Technology: Use iPad kiosks and other tech integrations to allow attendees to interact with your products digitally. This can enhance engagement and provide a modern touch.

  • Provide Utility: Charging stations with RGB accent lights not only draw people to your booth but also provide a service, giving you more time to engage with potential customers.

By following these tips, you can create an inviting and informative booth that effectively showcases your products and attracts potential customers.

Next, we’ll explore why renting trade show displays can be more advantageous than buying.


At OneStop Northwest, we understand that a successful trade show experience is about more than just showing up with a booth. It’s about strategic planning, engaging design, and effective execution. Our goal is to help you achieve trade show success through our comprehensive range of trade show display rentals.

OneStop Northwest

We pride ourselves on providing custom branded displays that meet your unique needs. Our services are designed to simplify the process for you, from flat fee display graphic design to free 3D renderings. We ensure there are no hidden fees and work closely with you to meet your turnaround times.

Trade Show Success

Success at trade shows isn’t just about having a visually appealing booth; it’s about creating an experience that resonates with your audience. Our custom trade show booth rentals come in various shapes and sizes, offering limitless design options. Whether you’re looking for a portable display that’s easy to set up or an impressive double-deck exhibit, we have solutions that will make your brand stand out.

Strategic Planning

Effective trade show planning involves understanding your goals and aligning your booth design to meet those objectives. We offer a variety of booth designs and customizations to fit your specific needs, whether you need to showcase a new product, engage with potential customers, or build brand awareness.

Our team manages all the logistics, from freight and storage to installation and dismantling, so you can focus on what matters most: connecting with your audience.

Ready to make your next trade show a success? Explore our trade show services and let OneStop Northwest help you shine on the trade show floor.